Minutes of the Virtual meeting of the Community Council's Finance Committee held on Tuesday, 15th December 2020.
1 Present
Councillors Mr Dafydd Jones (Chairman), Mr Myfyr Davies,
Mr Tim Owen, Mr Andrew Hughes and Mr J Alun Foulkes (Clerk). Also: County Councillor, Mr Bryan Owen.
2 Apology
Councillor Mrs Arianwen Owen.
3 The members were welcomed to the meeting by the Chairman in order to be able to recommend the Council's budget for 2021-2022.
4 Conflicts of interest
The Clerk declared a prejudicial interest when the Clerk's salary was discussed and took no part in the decision.
5 The Clerk had provided an estimated budget for 2021-2022 and this was carefully discussed with the comments of each of the members.
6 On reviewing everything including reconciling money remaining for this year, it was recommended that the Full Committee of the Council should accept it and raise the price by 1.74% to £11,700 for the financial year (MD/AH).
7 The Clerk's comments were noted that £16,000 will have to be transferred to a Fund in the name of Canolfan Bodorgan by 31.3.2021 and that Councillor Andrew Hughes and County Councillor Bryan Owen will arrange to open an account in the new year.
8 The Clerk said that he will make another effort in the New Year to contact the Auditor for Wales to resolve the remaining liability in respect of the audit fees for 4 years between 2013 and 2017.
9 Following a review the members discussed the Clerk's recommendations to reduce his salary to £3,228 before TĀL in accordance with the NALC salary scale. Agreed (AH/TO) and the Clerk will proceed to provide a new agreement To be signed before 31.3.2021.
10 It was recommended that there should be no increase in Trefdraeth New Cemetery burial prices for this year. (DJ/AH). The boundary wall required maintenance and a tree inspection will need to be arranged around the cemetery in the New Year.
11 It was recommended that he should retain service and appoint Messrs I G Jones & Co, Llangefni, as the Internal Auditor.
12 Discuss & Review Standing Orders - the Clerk noted that this was not necessary this year.
13 Discussion & Review of Finance Rules - the Clerk noted that there was no need to do this this year.
14 Discussion & Review of the Council's Risk Assessment - the Clerk noted that it was not necessary to do this this year. He confirmed that the play equipment had already been removed from the insurance policy.
15 List of Assets - the Clerk confirmed that this list was present and correct.
16 Closing the Meeting - the Chairman thanked everyone for attending and the Clerk for providing the funding and wished them all a Merry Christmas and a Happy New Year. The meeting closed at 8:00 in the evening.