Malltraeth Ymlaen Cyf.

Annual Reports April 2019 to April 2021

This report covers two years since no Annual Report for 2019 to 2020 was completed by the previous chairman.

Introduction

The main aspects of these two years were the attempted closure of the company by ten of the directors, and the Covid pandemic.

Malltraeth Ymlaen’s activity supporting the use of the Community Centre

In March 2019 Dafydd Jones informed MY that the Community Centre Trustees had been shortlisted for Anglesey Charitable Trust Fund of £60k, also £10k is available from the Community Council for purchase of site. The Trustees would look at management of the community centre being done through Community Council (BCC) but needed to keep charitable status. Malltraeth Ymlaen was not, apparently, involved in the development of a Community Centre. In July MY was approached to increase the use of the community centre. MY proposed: advertise in the community section of the Chronicle, erect banners on school building, advertising availability placed outside the centre, have a Facebook link on website, all regular community events to be included on the website – Bingo, RVS lunch, over 50s club, exercise class, Malltraeth meetings, WI table top event. A group was set up lead by Jacquie Griffiths to seek out opportunities for new activities which had much early success.  A small group was formed in June to make an assessment of the fabric of school building and to obtain builders estimates for refurbishment. However, in September it was by the Community Centre Trustees that they set up two sub-committees one to look at funding opportunities and the second to market the premises!

The Trustees held a public meeting about the future of the school on October 21^st 2019. Just before MY received a builders estimate of £225,000 for work on the school building which included curing the damp problem, insulating the stone walls, installing under-floor heating driven by a borehole ground-source heat pump, and replacing all window frames. At the meeting the Trust announced that it was their intention to demolish the school and build a replacement centre costing £1,300 per square metre. The wisdom of this decision (made without any public consultation) was questioned. At the October meeting of MY Jacquie Griffiths resigned her roll marketing the community centre. Helen Jenner and Jude Williams took on the marketing of the centre.

In January 2020 Alan Smith proposed a Community Centre Support Group which was warmly accepted. This group has since initiated several coffee mornings, the foundation of a successful Community Newsletter, and has taken over the 150 Club.

In May 20 the Malltraeth Ymlaen website (www.malltraeth.com) was resurrected and properly hosted. This has now been converted to a bi-lingual structure and now attempts are being made to publish the newsletter and minutes bilingually.

A list of registered members of Malltraeth Ymlaen has been established using an application form on the website. The Company now has 89 members.

A simple poll of residents has been taken (using the website again) to ask them to vote for their preferences for the Community Centre; Three options are given:

• Demolish the old school and have no Community Centre
• Refurbish the School and use that as a Community Centre
• Demolish the school and build a new Community Centre.

98 % of the residents want a Community Centre and would prefer the old school for this purpose.

The Community Centre has been closed throughout the Covid pandemic. However, Malltraeth Ymlaen has continued activity in the form of producing PPE garments, making home deliveries for elderly and infirm Bodorgan residents, and supporting the area’s hospitals to the best of its abilities.

Attempted closure of Malltraeth Ymlaen Cyf.

On 12^th February 2020 the chairman Dafydd Jones called a meeting of all directors with the proposal that the company be closed and the Company assets transferred to the Community Centre Trust.The motion was passed 10:2. No minutes were taken. No information was passed to anyone apart from those at the meeting. A DS01 closure notice was filed with Companies House on 10^th March 2020.

Between 13^th and 18^th of March an electronic meeting of the members of Malltraeth Ymlaen expressed their views of the proposed closure. The meeting voted 58:2 for the closure of Malltraeth Yml;aen to be revoked. The meeting closed with a vote for three special resolutions:

1. We consider the move to Voluntarily Close the Company should be revoked until such time as a public general meeting can v[be safely called wherein the future of the company can be determined
2. We resolve that any transfer of the company’s assets should be stopped until such time as this action can be properly considered in a public general meeting of the Company as per Article 9 of the Memorandum of Association of the for the Company
3. When the coronavirus emergency is over and public general meetings can be safely convened a public general meeting shall be arranged and the future of Malltraeth Ymlaen Cyf can be properly decided.

These special resolutions were filed with Companies House on 16^th April 2020. A DS02 revoking the closure of the Company was filed with Companies House on 21 April 2020. The Company has remained open.

On or about the 1^st of April the chairman Dafydd Jones wrote to Barclays Bank asking for the Malltraeth Ymlaen Cyf. account to be closed and the assets transferred to The Community Trust. He did not inform the members or residents of the company of this action and only became general knowledge in late May 2020.

The chairman made a second attempt (DS01) to close the Company on 13^th August 2020 and this was again blocked (DS02) on 25^th August 2020, again on the grounds that the Company was still active.

The 10 directors in favour of closure remained as directors and did not resign. Between 17^th and 18^th November 2020 a General Meeting of the registered members (there were then 79 members) was held with the resolution to remove the directors from office. This meeting complied with the relevant Articles in the Companies Act: 168/169, 289 and 312  The meeting voted 56:0 to remove the directors from office. On 18^th November 2020 all directors voluntarily resigned from the Company.

Request  to return the financial and tangible assets and the books of the Company have mostly been ignored and finally refused.

The Annual Returns follow.

MALLTRAETH YMLAEN CYF                                            Registered Number 05902143

Micro-entity Balance Sheets as at 30 April 2020

• For the year ending 30 April 2020 the company was entitled to exemption under section 477 of the Companies Act 2006 relating to small companies
• The members have not required the company to obtain an audit in accordance with section 476 of the Companies Act 2006
• The directors acknowledge their responsibilities with the requirements of the Companies Act 2006 with respect to accounting and the preparation of accounts
• The accounts have been prepared in accordance with the micro-entity provisions and delivered in accordance with the provisions applicable for companies subject to the small companies regime.

Approved by the board on 8^th April 2021

And signed on their behalf by:

F C Aris, Director

MALLTRAETH YMLAEN CYF                                            Registered Number 05902143

Micro-entity Balance Sheets as at 30 April 2021

• For the year ending 30 April 2021 the company was entitled to exemption under section 477 of the Companies Act 2006 relating to small companies
• The members have not required the company to obtain an audit in accordance with section 476 of the Companies Act 2006
• The directors acknowledge their responsibilities with the requirements of the Companies Act 2006 with respect to accounting and the preparation of accounts
• The accounts have been prepared in accordance with the micro-entity provisions and delivered in accordance with the provisions applicable for companies subject to the small companies regime.

Approved by the board on 30^th July 2021

And signed on their behalf by:

F C Aris, Director